Meetings in Teams – Microsoft teams video meeting tutorial – microsoft teams video meeting tutorial

Garth works for Contoso, a company that has multiple offices. Garth needs to connect to people in other office locations on a regular basis:. In Teams, meeting organizers can end a meeting for all meeting participants.

This is useful in scenarios such as the following:. For example, when the meeting is finished, Garth can click End meeting from within the meeting in Teams to end it and remove all participants from it. Joining meetings is possible from a variety of clients. Review Get clients for Microsoft Teams estimated reading time 3 minutes to understand which platforms Teams is available for. In addition, by using Audio Conferencing, participants can attend meetings from regular phones by dialing in to the meeting or dialing out from the meeting.

Details about Audio Conferencing will be covered in a dedicated training. In Outlook for Windows, you can use an add-in to schedule meetings directly from your calendar. Review Use the Teams Meeting add-in in Outlook estimated reading time 2 minutes. Although you can hold meetings without having any additional licenses—all you need is a license for Microsoft Teams—some scenarios do require additional licensing. Audio Conferencing, which lets participants join Teams meetings from a regular phone, requires an additional license.

This will be addressed in a dedicated training on Audio Conferencing. For more information, see Microsoft Teams service description. For meetings, all traffic is sent first to the conferencing service that is homed in Office Audio traffic is collected there and mixed before being sent back; video traffic and application or desktop sharing are received and distributed to the attendees.

This is primarily because of congestion in the telephony infrastructures of countries impacted by COVID By avoiding PSTN calls, you’ll likely experience better audio quality. Planning bandwidth isn’t covered in this training, but it will be crucial for the user experience.

For more information, see Prepare your organization’s network for Teams. For customers using Exchange Server on-premises, there might be depending on the version of Exchange Server some limitations when it comes to creating and viewing meetings from the Teams client, but also when it comes to compliance. Review How Exchange and Microsoft Teams interact estimated reading time 3 minutes to understand potential limitations.

Meeting organizers can end a meeting for all participants by clicking End meeting from within the meeting. This is helpful in scenarios such as the following:. To learn more, see End a Teams meeting for everyone in attendance. Meeting organizers can change the default participant settings for a specific meeting in Meeting options. There are three ways to get there:. To learn more, see Change participant settings for a Teams meeting.

As an IT administrator, you can set meeting policies and settings to define the meeting experience. Use Teams meeting policies to control the features that are available to meeting participants for meetings that are scheduled by users in your organization.

To learn more, see Manage meeting policies in Teams estimated reading time 16 minutes. Use Teams meetings settings to control whether anonymous users can join Teams meetings, customize meeting invitations, and if you want to enable Quality of Service QoS , set port ranges for real-time traffic. These settings apply to all Teams meetings that users schedule in your organization.

To learn more, see Manage meeting settings in Teams. In this exercise, you’ll have the chance to test meetings in Teams. Although we don’t describe how to perform every action, we recommend some scenarios to try out. Managing quality is outside of the scope of this training, but see the following training material:.

Start using meetings in Teams. Send us feedback: – Post in the comments section at the bottom of this page. Stay up to date: – Follow the Teams Blog. Explore more training and tutorials. Have an issue with this section? If so, please give us some feedback so we can improve this section.

What is Shifts? Plan and schedule a live event. Fun stuff for chats. Video Conferencing. Training Tips for better meetings Free instructor-led training Teams on-demand training. Featured topics What is Shifts? Plan and schedule a live event Fun stuff for chats Video Conferencing. Need more help? Expand your skills. Get new features first. Was this information helpful? Yes No. Thank you! Any more feedback?

The more you tell us the more we can help. Can you help us improve? Scheduling a meeting in Teams is straightforward and integrates with Microsoft contacts and calendaring. Click image to enlarge it.

Then in the fill-in boxes below, choose a date, a start time, and an end time for your video meeting. Click the Save button at the upper-right corner, and your invitation will be sent to these people with a link to join the meeting in Teams. This covers the basics for inviting people to your video meeting and scheduling it. To the right is an hourly timeline for the day you picked to hold your meeting.

Color coding on this timeline indicates when someone you invited will be busy or free throughout the day according to their Outlook calendars. By referring to this timeline, you can find a date and time when all of your invitees will be able to attend your video meeting.

These appear below the start and end times that you set for your meeting. Click one of the suggested times to replace the start and end times that you originally chose. At the bottom of the fill-out form for a new meeting, you can add a message to include in the meeting invite. This is a good place to include a brief meeting agenda especially in an easy-to-read format, such as a table or a bulleted list.

Providing a brief meeting agenda helps invitees prepare for the meeting. If you need to provide a more detailed agenda, you can send a separate email with a document such as a. Or consider hosting your meeting in a Teams channel as described below. There you can post a reply to the message that announces your meeting with the agenda attached.

Hosting a meeting in a channel lets any member of the channel join the meeting. Another way to do this: Go to the team channel where you want to announce this meeting. At the upper-right corner, click the down arrow next to the Meet button. From the menu that opens, select Schedule a meeting.

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Microsoft teams video meeting tutorial – microsoft teams video meeting tutorial

 
To learn more, see Manage meeting policies in Teams estimated reading time 16 minutes. This has multiple benefits for Garth and his team: All members of the team are automatically invited.❿
 
 

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